Terms & Conditions: 
Refund Policy 
To be eligible for a tuition fee refund, students must submit a written notice of withdrawal (“Notice of Withdrawal”) to the School. If the Notice of Withdrawal is received by the School more than one week before the course commencement date, the tuition fee will be refunded in full minus an administration fee of $70+HST. If the Notice of Withdrawal is received less than a week before the course commencement date, 50% of the tuition fee will be refunded minus an administration fee of $70+HST. No refund is granted in the case of withdrawal on or after the course commencement date (subject to a limited exception in individual cases and at the School’s sole discretion, where the student has provided a doctor’s note indicating a prolonged illness or accident). For clarity’s sake, withdrawal after the start of business on the course commencement date, regardless of the course start time, is non-refundable. Any other fees, including registration fees and materials fees, are non-refundable.

Transfer Policy
The School will consider requests to transfer from one course to another no later than one week prior to the course commencement date, subject to available space and payment of an administration fee of $30+HST. All transfer requests must be made in writing. Transfers are considered a withdrawal from the first course and registration in the second for the next term. 

Course Cancellations and Changes
The School reserves the right to cancel or suspend courses, cancel or combine classes, change teachers, or limit enrolment. In particular: i) if enrolment is insufficient on the course commencement date, or if a suitable replacement teacher cannot be found, the School reserves the right to cancel the course. In the case of cancellation of a course, the School will offer students the opportunity to move to another course (at no charge), if space is available, or students will be entitled to receive a full refund of all fees. The School will endeavour to notify students promptly of any course cancellations or changes; ii) The School may, at its sole discretion, cancel classes due to teacher illness, inclement weather, natural disaster, emergency, or for any other reason beyond its control.  The School will endeavour to notify students promptly of any class cancellations. Students shall not be entitled to any refund in the event of a class cancellation due to inclement weather or any other reason beyond the School’s control.

*Our full Terms & Conditions are available for review during the registration process, prior to completing your registration.


Tax Receipt Information (for Canadian Residents):
Tax receipts are available upon request, and we typically prepare and issue them in mid-March.
Please be aware that the April 2025 course will apply to the 2026 tax season, not 2025.

• Courses completed between January and December 2025 are eligible for your 2025 tax return, filed in the 2026 tax season.

<Two-Step Request Process>

• Step 1: Please submit your pre-request from the link by December 31, 2025 (if necessary).
• Step 2: An email will be sent to you in the second week of January 2026, including another online form link. In this form, please provide us with your detailed information (SIN number, legal name, and address), and submit it to us by January 15, 2026. We will email your tuition tax receipt in the middle of March 2025.

FAQ
Q1. Why upon request?
A1. Aitas Japanese Immersion School is certified by the Minister of Employment and Social Development Canada and falls under category (2), so eligibility depends on each student's individual situation.

Generally, a course taken at an institution in Canada will qualify for a tuition tax credit if it was either:
(1) taken at a post-secondary education institution or
(2) for individuals 16 years of age or older at the end of the year who are developing or improving skills in an occupation, and the educational institution has been certified by the Minister of Employment and Social Development Canada

Q2. Why submit forms twice separately?
A2. Multiple submissions enhance privacy and security. Using encrypted forms, we collect and store SIN data securely. Once tax receipts are issued, the SIN information is promptly deleted. We prioritize student privacy and safeguard their sensitive information.

Q3. Why provide SIN number and privacy information to the school?
A3. The student's Social Insurance Number (SIN) needs to be included on the tax receipt T2202 form, and the annual information return will be required to be filed electronically with the CRA.

Q4. Why is the deadline strictly enforced?
A4. In order to comply with the rules set forth by the CRA, we need to file our returns in batches in February to ensure the timely issuance of tax receipts, and to avoid late filing penalties and associated costs.

Q5. Do I need to submit the pre-request form every time I register?
A5. You only need to submit the pre-request form once per calendar year* for your registered course(s). The tax receipt amount is calculated based on the calendar year* of your registration.